Makespace - User contributions [en]

Health and Safety Policy Drafting

2018-06-21T20:27:11Z

Embedded-creations:

{{Note|Official Health and Safety rules are posted on the Makespace Website, not on the Wiki}}

'''Notes on Health and safety'''
See also: [[Fire Safety Policy Drafting]], [[First Aid Policy]], [[General Risk Assessments]], [[Equipment Activity Material Risk Assessments]], [[Electrical Safety]]

Essentially we need a written Health and Safety policy, a written fire policy, and a written first aid policy. These will be formal documents approved by the board of Makespace Cambridge Ltd but can be public and created in a collaborative style :) The policies then need to be followed and there might be signs around the space, or things written in the Rules, which form part of the policies. The Health and Safety policy describes how we handle various risks, and alongside it we will have a set of Risk Assessments. A risk assessment isn't a big scary thing: it's just a way of setting out: (1) what's the worst that could happen, (2) how likely is it to happen, (3) What are we going to do about it. An example might be: (1) someone could trip and injure themselves on this uneven floor; (2) it's reasonably likely because the floor is uneven and it's a walkway; (3) we will use black and yellow tape to mark the uneven patch so people spot it. Each of the 3 policies will include named individuals who are responsible for certain things. These might be the directors of the Makespace company (on whose necks this all is) but they may at some point feel able to delegate some or all of the responsibility.

* Although we aren't an employer directly right now, our insurance covers employees and volunteers as the same thing, and as such we expect to follow workplace-style practices in Makespace.

* It may seem odd that things you can do at home without turning a hair aren't possible in the space. That's because the space isn't your home - this is significant - it's a public space and/or a workplace (effectively) and so extra guidance applies.

* We'll have first versions of the 3 policies for "now", and new versions for when we are open, as the risks change then.

* We'll be putting up the HSE (health and safety executive) poster about workplace safety. most of it won't really apply - because we aren't actually employees - but it's a requirement. Note that we're a limited company, not an informal group.

* Each new activity, or equipment item, or material, will need a risk assessment. most of these will be written down but some might be quite informal. For instance, laura bringing in her laptop and charger doesn't need a written risk assessment - a visual inspection shows they are very low risk and so we don't need to worry. The worst that could happen and the likelihood of that happening are not big worries. WE can start with fewer RAs in place and add more as we go.

* Working at height - going up a ladder - has an actual legal basis, and as such is different to other risks. We'll need to be extra careful (and we should look into what it entails)

* The policies need to be ''reasonable''. We don't need a written document for every tiny risk. At the same time, we can't have a blanket "you are all adults and the risks are down to you as individuals to figure out" - that's not reasonable enough :) '''Risk assessments are an enabler. They help us all understand that if we follow some basic things, we are good to do what we want. It's guidelines and a checklist to help you feel confident and safe.''' If you can look at the risk assessment for the drilling you plan to do, and see it's fine as long as you wear safety goggles, and makespace is providing goggles for you, then you know you can go ahead :)

* ''does everyone who comes in have to sign something?'' All Founders will be signing something before they get full access to the space, and all Members will too. It will be the membership agreement (linked from makespace.org, possibly with revisions) which also requires that they abide by the posted Rules. note Rules may get updated; the membership agreement generally won't. For escorted guests (Bob, a member, brings George along) they will sign in at the door, where there will be a poster or website displaying the Rules which apply to their visit. Bob is responsible for George whilst he's in the space and has to ensure George follows the rules, otherwise there will be consequences for Bob (maybe he gets banned). For public events, we might have a guest book or not - we don't know yet. But certainly such public visitors won't be using kit except under instruction, and probably at the start of an event someone will stand up and say "here are the fire exits, don't XYZ" as normal at such events. The signing goes alongside an induction for Members. If new kit comes along that needs new induction, an existing member can't use it until they have taken the extra new induction, but of course they can be in the space near it.

''What are the risks in Makespace today?''

* slipping and falling; uneven floors in workshop

* standing on desks / chairs

* unwired 3 phase

* electrical things - see [[Electrical Safety]]

* heavy lifting - poster on manual handling

* getting trapped in the corridor outside the toilet if out of hours (the soon-to-be fire door is locked at that time)

* (if you can think of anything else, please add it here!)

Then activities we might be doing quite soon:

* soldering

* sewing

* (anythign else? for these we'll aim to use template risk assessments from other makerspaces as a starting point)

''Other things to think about:''

* avoiding other people using tools - if you don't know how to use it or whether it's safe for you to be close, stand back

* people’s own projects - if there’s a risk to others, please label it. If it isn't what it looks like, label it. "Buttons are not toys!" "This is a hot air gun not a hairdryer"

* specific risks - e.g. unlit stairs out the back (no handrail?) -- need to talk to the university about getting this sorted

* Current signed fire exits which are not fire exits any more. Replace plastic sign on front of light boxes to say "not a fire exit"

* Templates and guidance from [http://www.hse.gov.uk/risk/assessment.htm HSE]

* note we can't just reuse existing ones! We do need to think and edit. Nice to add floor plans to our policy. Also want to look at existing ones from other makerspaces.

We might expect some of the policy to refer to the [[Safety Rules]] especially if we ask all visitors to read and sign to say they abide by them.

First Aid Policy Drafting

2018-06-21T20:26:52Z

Embedded-creations:

{{Note|Official Health and Safety rules are posted on the Makespace Website, not on the Wiki}}

'''Notes on first aid policies'''

See also: [[Health and Safety Policy Drafting]], [[Fire Safety Policy Drafting]], [[General Risk Assessments]], [[Equipment Activity Material Risk Assessments]]

* can we offer training?

* First aid qualifications time out - you have to redo every so often

* enough FMs with existing First aid? Not sure. - workplace first aid training is a specific grade of training - St Johns Ambulance offer voluntary (free) training.

* fairly sure that there’s no requirement for a FA on site (except for public events over a certain size, when we might need one - need to check) Having some number of random members/Founders trained would be sufficient for normal use as there would be reasonable odds that one or more of them would be in the space. Of course it's not essential that we have a FA on site at all times - think of offices, where often the FA might be away or already left or whatever.

* landline might be useful for contacting emergency services

* most first aid incidents will be either "plaster" or "ambulance"

* quite a few people happy to be trained… we should look at whether we can offer this.

See [[FirstAidPolicy]] and the first aid section of [[Structure]]

Communications

2018-06-21T20:20:31Z

Embedded-creations:

The following is a list of the various ways the Makespace community use to keep in touch, and what sort of discussion should go on each.

===Wiki ===
The wiki (http://makespace.org/wiki/index.php) is an online corkboard for documentation of space-related news, a member list and project list etc. but shouldn't be used for active discussion as it's way too clunky for concurrent editing.

===Meetup===
The meetup group (http://www.meetup.com/Makespace/) is for arranging real-space meetings. It's more for social meetings, and includes events with non-founder access to the space like the maker night, and outside events that might be of interest to the community..

===Google group/mailing list===
The general makespace mailing list/group (https://groups.google.com/forum/?fromgroups=#!forum/cammakespace) does double duty of a place for discussion of makespace-related issues (individual threads for "what do we do about storage", etc) and things that may be of relevance to the community but aren't strictly makespace business (requests for project collaborators, "does anyone want my old ____"-type postings etc.).

This can be accessed via Google groups online, where you can see individual threads of discussion, or treated as a mailing list and interacted with via email.

Personal Storage Policy

2018-06-21T20:16:22Z

Embedded-creations:

'''What can and can't we store in our storage boxes?'''

* No smouldering materials

* No hazardous materials (COSHH) - every material has a MSDS sheet saying how it should be handled and stored. if obviously hazardous, need to get sheet and read it and follow any storage procedure required in the MSDS sheet. The MSDS sheet must be printed and put in the Materials place in the Store Room. See [[Hazardous Materials]] policy.

* Things should be labelled and appropriately packaged

* no food not securely packed

* no explosives

* no radioactive, chemicals, bio hazards, fuming or odorous, illegal

* no noise emitting things (eg. no beeps every hour)

* “no active things” but ok for silent digital watch

* nothing that affects people working around it or things in adjacent

* no hot / light / emissions

* lids should be secured

* items such as knives - the box must be marked and blades sensibly packed

* boxes must be marked if super heavy

* Nothing obviously dangerous or illegal :)

* LI ion batteries - commercial off the shelf batteries in their own covering OK. Homemade ones, need review.

* If you stop being a Member, anything stored may be disposed of. Makespace is not a dump for stuff you don't want!

* unusually large or unwieldy items should be discussed before you store them - this means anything that doesn't fit into a standard storage box.

'''Notes'''

We might need to organise Random inspections!

Detailed regulations from commercial storage company at http://www.safestore.co.uk/terms_and_conditions/default.aspx.

We may wish to provide a fire proof areas for battery charging

We should prepare some visible summary rules - with a detailed page(s) linked off (ie broad rules with lots of examples)

Historically we have ordered clear 35 litre boxes from http://www.bigdug.co.uk/containers-boxes-c363/really-useful-boxes-c573/really-useful-box-35-litre-capacity-pp4405
(Warning; clicking on this link will put Big Dug adverts on almost every webpage you visit unless you have an ad-blocker).

Policies

2018-06-21T20:09:55Z

Embedded-creations: /* Draft policies */

* The [http://makespace.org/index.php/membership/membership-agreement/ Membership Agreement]. This is the thing you sign and is unlikely to change.
* The [http://makespace.org/index.php/membership/membership-agreement/membership-rules/ Rules and Guidelines]. You are bound by these when you sign the Membership Agreement, but they are likely to change as Makespace grows and opens.
* The [http://makespace.org/index.php/membership/membership-agreement/founder-members-safety-briefing/ Health and Safety Briefing]. To ensure we can all use the space and do stuff without worrying!

== Informal policies and how to get stuff done ==
These aren't super formal but they set out how things work.

* [[How_to_do_stuff_for_Makespace]]
* [[Events policy]]
* [[Donations Policy]]

== Draft policies ==
Almost all of these are works in progress, and many pages will contain both a draft of a policy and some notes where we work out what should/shouldn't be included.

Note that official policies/rules in force will be posted on Makespace.org the website, and not the wiki :)

* [[Personal Storage Policy]]
* [[Electrical safety policy]]

* [[Safety Rules]] - drafting of the official policies above
* [[Community Rules]] - drafting of the official policies above

* [[ Fire Safety Policy Drafting]]
* [[ First Aid Policy]]
* [[ Health and Safety Policy Drafting]]

Policies

2018-06-21T20:09:38Z

Embedded-creations:

* The [http://makespace.org/index.php/membership/membership-agreement/ Membership Agreement]. This is the thing you sign and is unlikely to change.
* The [http://makespace.org/index.php/membership/membership-agreement/membership-rules/ Rules and Guidelines]. You are bound by these when you sign the Membership Agreement, but they are likely to change as Makespace grows and opens.
* The [http://makespace.org/index.php/membership/membership-agreement/founder-members-safety-briefing/ Health and Safety Briefing]. To ensure we can all use the space and do stuff without worrying!

== Informal policies and how to get stuff done ==
These aren't super formal but they set out how things work.

* [[How_to_do_stuff_for_Makespace]]
* [[Events policy]]
* [[Donations Policy]]

== Draft policies ==
Almost all of these are works in progress, and many pages will contain both a draft of a policy and some notes where we work out what should/shouldn't be included.

Note that official policies/rules in force will be posted on Makespace.org the website, and not the wiki :)

* [[Personal Storage Policy]]
* [[Electrical safety policy]]

* [[Safety Rules]] - drafting of the official policies above
* [[Community Rules]] - drafting of the official policies above

* [[ Fire Safety Policy]]
* [[ First Aid Policy Drafting]]
* [[ Health and Safety Policy Drafting]]

Health and Safety Policy Drafting

2018-06-21T20:07:35Z

Embedded-creations:

'''Notes on Health and safety'''
See also: [[Fire Safety Policy Drafting]], [[First Aid Policy]], [[General Risk Assessments]], [[Equipment Activity Material Risk Assessments]], [[Electrical Safety]]

Essentially we need a written Health and Safety policy, a written fire policy, and a written first aid policy. These will be formal documents approved by the board of Makespace Cambridge Ltd but can be public and created in a collaborative style :) The policies then need to be followed and there might be signs around the space, or things written in the Rules, which form part of the policies. The Health and Safety policy describes how we handle various risks, and alongside it we will have a set of Risk Assessments. A risk assessment isn't a big scary thing: it's just a way of setting out: (1) what's the worst that could happen, (2) how likely is it to happen, (3) What are we going to do about it. An example might be: (1) someone could trip and injure themselves on this uneven floor; (2) it's reasonably likely because the floor is uneven and it's a walkway; (3) we will use black and yellow tape to mark the uneven patch so people spot it. Each of the 3 policies will include named individuals who are responsible for certain things. These might be the directors of the Makespace company (on whose necks this all is) but they may at some point feel able to delegate some or all of the responsibility.

* Although we aren't an employer directly right now, our insurance covers employees and volunteers as the same thing, and as such we expect to follow workplace-style practices in Makespace.

* It may seem odd that things you can do at home without turning a hair aren't possible in the space. That's because the space isn't your home - this is significant - it's a public space and/or a workplace (effectively) and so extra guidance applies.

* We'll have first versions of the 3 policies for "now", and new versions for when we are open, as the risks change then.

* We'll be putting up the HSE (health and safety executive) poster about workplace safety. most of it won't really apply - because we aren't actually employees - but it's a requirement. Note that we're a limited company, not an informal group.

* Each new activity, or equipment item, or material, will need a risk assessment. most of these will be written down but some might be quite informal. For instance, laura bringing in her laptop and charger doesn't need a written risk assessment - a visual inspection shows they are very low risk and so we don't need to worry. The worst that could happen and the likelihood of that happening are not big worries. WE can start with fewer RAs in place and add more as we go.

* Working at height - going up a ladder - has an actual legal basis, and as such is different to other risks. We'll need to be extra careful (and we should look into what it entails)

* The policies need to be ''reasonable''. We don't need a written document for every tiny risk. At the same time, we can't have a blanket "you are all adults and the risks are down to you as individuals to figure out" - that's not reasonable enough :) '''Risk assessments are an enabler. They help us all understand that if we follow some basic things, we are good to do what we want. It's guidelines and a checklist to help you feel confident and safe.''' If you can look at the risk assessment for the drilling you plan to do, and see it's fine as long as you wear safety goggles, and makespace is providing goggles for you, then you know you can go ahead :)

* ''does everyone who comes in have to sign something?'' All Founders will be signing something before they get full access to the space, and all Members will too. It will be the membership agreement (linked from makespace.org, possibly with revisions) which also requires that they abide by the posted Rules. note Rules may get updated; the membership agreement generally won't. For escorted guests (Bob, a member, brings George along) they will sign in at the door, where there will be a poster or website displaying the Rules which apply to their visit. Bob is responsible for George whilst he's in the space and has to ensure George follows the rules, otherwise there will be consequences for Bob (maybe he gets banned). For public events, we might have a guest book or not - we don't know yet. But certainly such public visitors won't be using kit except under instruction, and probably at the start of an event someone will stand up and say "here are the fire exits, don't XYZ" as normal at such events. The signing goes alongside an induction for Members. If new kit comes along that needs new induction, an existing member can't use it until they have taken the extra new induction, but of course they can be in the space near it.

''What are the risks in Makespace today?''

* slipping and falling; uneven floors in workshop

* standing on desks / chairs

* unwired 3 phase

* electrical things - see [[Electrical Safety]]

* heavy lifting - poster on manual handling

* getting trapped in the corridor outside the toilet if out of hours (the soon-to-be fire door is locked at that time)

* (if you can think of anything else, please add it here!)

Then activities we might be doing quite soon:

* soldering

* sewing

* (anythign else? for these we'll aim to use template risk assessments from other makerspaces as a starting point)

''Other things to think about:''

* avoiding other people using tools - if you don't know how to use it or whether it's safe for you to be close, stand back

* people’s own projects - if there’s a risk to others, please label it. If it isn't what it looks like, label it. "Buttons are not toys!" "This is a hot air gun not a hairdryer"

* specific risks - e.g. unlit stairs out the back (no handrail?) -- need to talk to the university about getting this sorted

* Current signed fire exits which are not fire exits any more. Replace plastic sign on front of light boxes to say "not a fire exit"

* Templates and guidance from [http://www.hse.gov.uk/risk/assessment.htm HSE]

* note we can't just reuse existing ones! We do need to think and edit. Nice to add floor plans to our policy. Also want to look at existing ones from other makerspaces.

We might expect some of the policy to refer to the [[Safety Rules]] especially if we ask all visitors to read and sign to say they abide by them.

Useful makespace info for Members

2018-06-21T19:56:22Z

Embedded-creations:

'''Equipment Inductions
'''

We're sure there'll be lots of pieces of equipment you're keen to get inducted on. As a reminder, the process for kit inductions is as follows:
* Look for an induction on http://meetup.com/makespace
* If there isn't one, find the page for that equipment on the Makespace wiki: wiki.makespace.org - there you will find instructions about how to request new inductions

We know there is a backlog on some popular pieces of equipment, and we're doing our best to find new owners and trainers to relieve the pressure. If you're a skilled operator on any of our kit, please consider offering to train people!

'''Getting involved
'''
Getting stuck in to the community will help you enjoy Makespace, and help Makespace thrive:
* Introduce yourself on the [https://groups.google.com/forum/#!forum/cammakespace Google Group], and write about what you want to do
* Run events – or help others run events. All our events get listed on meetup.com/makespace
* Become a community owner of some equipment
* Just help – with cleaning, tidying, showing people around, welcoming new members on the mailing list and helping people find the information or help they need. Taking the tea towels home and washing them when they get dirty; loading the dishwasher; watering the plants; sweeping the floor; stocking up on chocolate.

'''Spread the word
'''
Grab some posters and stickers from the entrance hall – and tell your friends, put up posters in offices and common rooms and so on.

'''Keep in touch
'''

* Join the [https://groups.google.com/forum/#!forum/cammakespace Google Group] to talk to other members about making, your projects, and Makespace
* Follow us on twitter/Facebook/Google+ for all the latest news (all linked from http://makespace.org )
* Don’t forget there’s usually a group chatting in IRC too, in #makespace on freenode.net

'''Things to read
'''
There’s a [[Reading list for new members]] on the wiki

The archive of the [https://groups.google.com/forum/#!forum/cammakespace Google Group] may be of interest too.

You may also be interested in recent updates sent to members every few weeks: http://wiki.makespace.org/Latest_member_news

'''Admin bits
'''
If you want to change your payment details, you can login at http://makespace.recurly.com

For any concerns about the space or community, email the Directors management@makespace.org

Useful makespace info for Members

2018-06-21T19:53:30Z

Embedded-creations:

'''Equipment Inductions
'''

We're sure there'll be lots of pieces of equipment you're keen to get inducted on. As a reminder, the process for kit inductions is as follows:
* Look for an induction on http://meetup.com/makespace
* If there isn't one, find the page for that equipment on the Makespace wiki: wiki.makespace.org - there you will find instructions about how to request new inductions

We know there is a backlog on some popular pieces of equipment, and we're doing our best to find new owners and trainers to relieve the pressure. If you're a skilled operator on any of our kit, please consider offering to train people!

'''Getting involved
'''
Getting stuck in to the community will help you enjoy Makespace, and help Makespace thrive:
* Introduce yourself on the [https://groups.google.com/forum/#!forum/cammakespace Google Group], and write about what you want to do
* Run events – or help others run events. All our events get listed on meetup.com/makespace
* Become a community owner of some equipment
* Just help – with cleaning, tidying, showing people around, welcoming new members on the mailing list and helping people find the information or help they need. Taking the tea towels home and washing them when they get dirty; loading the dishwasher; watering the plants; sweeping the floor; stocking up on chocolate.

'''Spread the word
'''
Grab some posters and stickers from the entrance hall – and tell your friends, put up posters in offices and common rooms and so on.

'''Keep in touch
'''

* Join the [https://groups.google.com/forum/#!forum/cammakespace Google Group] to talk to other members about making, your projects, and Makespace
* Follow us on twitter/Facebook/Google+ for all the latest news (all linked from http://makespace.org )
* Don’t forget there’s usually a group chatting in IRC too, in #makespace on freenode.net

'''Things to read
'''
There’s a reading list on the wiki: http://makespace.org/wiki/index.php/Reading_list_for_new_members

The archive of the [https://groups.google.com/forum/#!forum/cammakespace Google Group] may be of interest too.

You may also be interested in recent updates sent to members every few weeks: http://wiki.makespace.org/Latest_member_news

'''Admin bits
'''
If you want to change your payment details, you can login at http://makespace.recurly.com

For any concerns about the space or community, email the Directors management@makespace.org

Useful makespace info for Members

2018-06-21T19:49:58Z

Embedded-creations:

'''Equipment Inductions
'''

We're sure there'll be lots of pieces of equipment you're keen to get inducted on. As a reminder, the process for kit inductions is as follows:
* Look for an induction on http://meetup.com/makespace
* If there isn't one, find the page for that equipment on the Makespace wiki: wiki.makespace.org - there you will find instructions about how to request new inductions

We know there is a backlog on some popular pieces of equipment, and we're doing our best to find new owners and trainers to relieve the pressure. If you're a skilled operator on any of our kit, please consider offering to train people!

'''Getting involved
'''
Getting stuck in to the community will help you enjoy Makespace, and help Makespace thrive:
* Introduce yourself on the Google Group (https://groups.google.com/forum/#!forum/cammakespace), and write about what you want to do
* Run events – or help others run events. All our events get listed on meetup.com/makespace
* Become a community owner of some equipment
* Just help – with cleaning, tidying, showing people around, welcoming new members on the mailing list and helping people find the information or help they need. Taking the tea towels home and washing them when they get dirty; loading the dishwasher; watering the plants; sweeping the floor; stocking up on chocolate.

'''Spread the word
'''
Grab some posters and stickers from the entrance hall – and tell your friends, put up posters in offices and common rooms and so on.

'''Keep in touch
'''

* Join the Google Group to talk to other members about making, your projects, and Makespace https://groups.google.com/forum/#!forum/cammakespace
* Follow us on twitter/Facebook/Google+ for all the latest news (all linked from http://makespace.org )
* Don’t forget there’s usually a group chatting in IRC too, in #makespace on freenode.net

'''Things to read
'''
There’s a reading list on the wiki: http://makespace.org/wiki/index.php/Reading_list_for_new_members
and a page which points to what’s going on at the moment:
http://makespace.org/wiki/index.php/Currently_active_and_interesting

The archive of the Google Group may be of interest too.

You may also be interested in recent updates sent to members every few weeks: http://wiki.makespace.org/Latest_member_news

'''Admin bits
'''
If you want to change your payment details, you can login at http://makespace.recurly.com

For any concerns about the space or community, email the Directors management@makespace.org

Communications

2018-06-21T18:48:44Z

Embedded-creations: /* Wiki */

The following is a list of the various ways the Makespace community use to keep in touch, and what sort of discussion should go on each.

===Blog===
The blog (http://makespace.org/index.php/blog/) is where the directors will publish progress on the process of creating the space. It should also be or become a place for reports of events and to showcase Makespace project successes, as it is a good point for potential sponsors and funders to see what's happening.

===Wiki ===
The wiki (http://makespace.org/wiki/index.php) is an online corkboard for documentation of space-related news, a member list and project list etc. but shouldn't be used for active discussion as it's way too clunky for concurrent editing.

===Meetup===
The meetup group (http://www.meetup.com/Makespace/) is for arranging real-space meetings. It's more for social meetings, and includes events with non-founder access to the space like the maker night, and outside events that might be of interest to the community..

===Google group/mailing list===
The general makespace mailing list/group (https://groups.google.com/forum/?fromgroups=#!forum/cammakespace) does double duty of a place for discussion of makespace-related issues (individual threads for "what do we do about storage", etc) and things that may be of relevance to the community but aren't strictly makespace business (requests for project collaborators, "does anyone want my old ____"-type postings etc.).

This can be accessed via Google groups online, where you can see individual threads of discussion, or treated as a mailing list and interacted with via email.

===Founder news===
The founder member mailings. The directors will directly send out founder-related news. This is not a mailing list, as such.