How to buy things for Makespace - Revision history

JWoolf at 20:11, 21 June 2018

2018-06-21T20:11:25Z

JWoolf at 09:29, 20 May 2018

2018-05-20T09:29:32Z

Simon at 21:40, 24 November 2013

2013-11-24T21:40:52Z

Perfectphase at 17:07, 22 May 2013

2013-05-22T17:07:16Z

Perfectphase at 17:06, 22 May 2013

2013-05-22T17:06:41Z

Perfectphase at 17:04, 22 May 2013

2013-05-22T17:04:29Z

Phil at 22:04, 6 April 2013

2013-04-06T22:04:10Z

ST: formatting

2013-03-25T12:38:58Z

formatting

Perfectphase at 05:00, 25 March 2013

2013-03-25T05:00:00Z

Perfectphase at 04:53, 25 March 2013

2013-03-25T04:53:33Z

@@ Line 1: / Line 1: @@
-Purchasing policy is being updated.
+Please email management@makespace.org BEFORE you buy something for Makespace to let them know what you are purchasing, the cost and why Makespace needs it.
-Please email the Directors BEFORE you buy something for Makespace to let them know what you are purchasing and why Makespace needs it. Wait for a response before you buy or you may not get paid back.
+'''Wait for a response from a director before you purchase or you will not get paid back.'''
 Email: management at makespace dot org

@@ Line 1: / Line 1: @@
-If you've been asked or want to buy something for Makespace, this is how to do it:
+Purchasing policy is being updated.
-'''1.  Make sure you know exactly what you are buying '''
+Please email the Directors BEFORE you buy something for Makespace to let them know what you are purchasing and why Makespace needs it. Wait for a response before you buy or you may not get paid back.
-* Check with the community (eg via the Google group) or the directors management@makespace.org if you aren't sure.
-* Fill in a simple request for expense authorisation stating what it is and expected cost [http://www.formpl.us/form/0B64Y5oq85Z1NdldjZTZTRF8wNTg Purchase Request Form]
+Email: management at makespace dot org
-−
-* Assuming it is approved, you are sent an auth code by email and can go ahead with purchase.
-−
-'''3.  Buy the thing.'''
-−
-* If it's a normal purchase: go ahead. Make sure you get a receipt and a VAT receipt if available.
-* If it's a trade sale: Makespace's VAT number and registered address are on makespace.org and you might need them. If you are setting up a trade account you might want to check with management@ makespace.org first because if invoices are going to arrive, we need to spot them and pay them!
-* If it's an informal transaction, eg cash in hand, you should think about how you are going to show that the transaction took place!
-* If it's getting delivered to Makespace directly, you might want to make sure there will be someone around to sign for it - ask on the Google Group or in IRC.
-−
-'''4.  Get your money back.'''
-−
-* After purchase (Assuming you paid for the thing), you need to fill in an [http://www.formpl.us/form/0B64Y5oq85Z1NWFdzc0FpRFR4MXc Expense Reimbursement Form]. List the actual cost, attach the scanned receipts and provide your bank details along with that auth code (from step 2) to tie it back to the original request.
-* We will try to pay you by bank transfer within a week or two; if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly.
-−
-'''5.  Bring the thing to Makespace following the new thing process:''' [[Equipment/NewKit|New Equipment Induction]]
-−
-'''6.  Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.'''
-−
-<div style="background:#FADADD; border:1px solid #FFC0CB; padding:5px">
-<b>We only administer these form queues once a week, so please be patient! It is done in our personal time!</b><br>
-But if you havent heard anything after a week, please email management@makespace.org, as we can over look things
-</div>

← Older revision		Revision as of 21:40, 24 November 2013
Line 25:		Line 25:

	'''6. Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.'''		'''6. Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.'''
		+
		+	<div style="background:#FADADD; border:1px solid #FFC0CB; padding:5px">
		+	<b>We only administer these form queues once a week, so please be patient! It is done in our personal time!</b><br>
		+	But if you havent heard anything after a week, please email management@makespace.org, as we can over look things
		+	</div>

@@ Line 19: / Line 19: @@
 '''4.  Get your money back.'''
-* After purchase (Assuming you paid for the thing), you need to fill in an [http://www.formpl.us/form/0B64Y5oq85Z1NWFdzc0FpRFR4MXc Expense Reimbursement Form]. List the actual cost, attach the scanned receipts and provide your bank details along with that auth code to tie it back to the original request.
+* After purchase (Assuming you paid for the thing), you need to fill in an [http://www.formpl.us/form/0B64Y5oq85Z1NWFdzc0FpRFR4MXc Expense Reimbursement Form]. List the actual cost, attach the scanned receipts and provide your bank details along with that auth code (from step 2) to tie it back to the original request.
 * We will try to pay you by bank transfer within a week or two; if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly.

@@ Line 19: / Line 19: @@
 '''4.  Get your money back.'''
-* After purchase (Assuming you paid for the thing), you fill in actual cost, attach the scanned receipts and provide your bank details along with that auth code to tie it back [http://www.formpl.us/form/0B64Y5oq85Z1NWFdzc0FpRFR4MXc Expense Reimbursement Form]
+* After purchase (Assuming you paid for the thing), you need to fill in an [http://www.formpl.us/form/0B64Y5oq85Z1NWFdzc0FpRFR4MXc Expense Reimbursement Form]. List the actual cost, attach the scanned receipts and provide your bank details along with that auth code to tie it back to the original request.
-−
 * We will try to pay you by bank transfer within a week or two; if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly.

@@ Line 1: / Line 1: @@
 If you've been asked or want to buy something for Makespace, this is how to do it:
-.  Check that you are authorised to buy the thing (otherwise you might have to pay for it yourself!). How to do this:
+'''1.  Check that you are authorised to buy the thing (otherwise you might have to pay for it yourself!).''' How to do this:
-* mail management@makespace.org with the details of what you plan to buy and the price and why you think we should buy it (ideally this is a note that it was discussed in a planning meeting or on google group or similar). If there are several items please write them out in separate lines
+* Mail management@makespace.org with the details of what you plan to buy and the price and why you think we should buy it (ideally this is a note that it was discussed in a planning meeting or on google group or similar). If there are several items please write them out in separate lines.
-* when Laura, Simon or Jonny respond with a "This purchase is authorised" you know you can go ahead. Otherwise, feel free to go ahead, but it is at your own risk - you might not get your money back!
+'''2.  Make sure you know exactly what you are buying - check with the community (eg via Google group) if you aren't sure.'''
-.  Make sure you know exactly what you are buying - check with the community (eg via Google group) if you aren't sure
+'''3.  Buy the thing.'''
-−
 .  Buy the thing.
 * If it's a normal purchase: go ahead. Make sure you get a receipt and a VAT receipt if available.
 * If it's a trade sale: Makespace's VAT number and registered address are on makespace.org and you might need them. If you are setting up a trade account you might want to check with management@ makespace.org first because if invoices are going to arrive, we need to spot them and pay them!
-* if it is an informal transaction, eg cash in hand, you should think about how you are going to show that the transaction took place!
+'''4.  Assuming you paid for the thing, please scan the receipt (or take a photo of it!) and email it to management@makespace.org along with your bank details (sort code, name on account, account number).'''
-−
-* If it's getting delivered to Makespace directly, you might want to make sure there will be someone around to sign for it - ask on the Google Group or in IRC
-. Assuming you paid for the thing, please scan the receipt (or take a photo of it!) and email it to management@makespace.org along with your bank details (sort code, name on account, account number). We will try to pay you by bank transfer within a week or two, if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly
+We will try to pay you by bank transfer within a week or two; if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly.
-. Bring the thing to Makespace and follow the new thing process [[Equipment/New_Equipment_induction|New Equipment Induction]]
+'''5.  Bring the thing to Makespace and follow the new thing process:''' [[Equipment/New_Equipment_induction|New Equipment Induction]]
-. Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.
+'''6.  Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.'''

@@ Line 21: / Line 21: @@
 . Assuming you paid for the thing, please scan the receipt (or take a photo of it!) and email it to management@makespace.org along with your bank details (sort code, name on account, account number). We will try to pay you by bank transfer within a week or two, if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly
-. Bring the thing to Makespace and follow the new thing process [[New_Equipment_induction]]
+. Bring the thing to Makespace and follow the new thing process [[New_Equipment_induction|New Equipment Induction]]
 . Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.