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| − | If you've been asked or want to buy something for Makespace, this is how to do it:
| + | Please email management@makespace.org BEFORE you buy something for Makespace to let them know what you are purchasing, the cost and why Makespace needs it. |
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| − | 1. Check that you are authorised to buy the thing (otherwise you might have to pay for it yourself!). How to do this:
| + | '''Wait for a response from a director before you purchase or you will not get paid back.''' |
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| − | * mail management@makespace.org with the details of what you plan to buy and the price and why you think we should buy it (ideally this is a note that it was discussed in a planning meeting or on google group or similar). If there are several items please write them out in separate lines
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| − | * when Laura, Simon or Jonny respond with a "This purchase is authorised" you know you can go ahead. Otherwise, feel free to go ahead, but it is at your own risk - you might not get your money back!
| + | Email: management at makespace dot org |
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| − | 2. Make sure you know exactly what you are buying - check with the community (eg via Google group) if you aren't sure
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| − | 3. Buy the thing.
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| − | * If it's a normal purchase: go ahead. Make sure you get a receipt and a VAT receipt if available.
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| − | * If it's a trade sale: Makespace's VAT number and registered address are on makespace.org and you might need them. If you are setting up a trade account you might want to check with management@ makespace.org first because if invoices are going to arrive, we need to spot them and pay them!
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| − | * if it is an informal transaction, eg "petrol money", you should think about how you are going to show that the transaction took place!
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| − | * If it's getting delivered to Makespace directly, you might want to make sure there will be someone around to sign for it - ask on the Google Group or in IRC
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| − | 4. Assuming you paid for the thing, please scan the receipt (or take a photo of it!) and email it to management@makespace.org along with your bank details (sort code, name on account, account number). We will try to pay you by bank transfer within a week or two, if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly
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| − | 5. Bring the thing to Makespace and follow the new thing process (TBC, probably asset tag, PAt testing, etc)
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| − | 6. Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.
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Latest revision as of 20:11, 21 June 2018
Please email management@makespace.org BEFORE you buy something for Makespace to let them know what you are purchasing, the cost and why Makespace needs it.
Wait for a response from a director before you purchase or you will not get paid back.
Email: management at makespace dot org
