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| − | If you've been asked or want to buy something for Makespace, this is how to do it:
| + | Please email management@makespace.org BEFORE you buy something for Makespace to let them know what you are purchasing, the cost and why Makespace needs it. |
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| − | '''1. Make sure you know exactly what you are buying ''' | + | '''Wait for a response from a director before you purchase or you will not get paid back.''' |
| − | * Check with the community (eg via the Google group) or the directors management@makespace.org if you aren't sure.
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| − | '''2. Check that you are authorised to buy the thing (otherwise you might have to pay for it yourself!).'''
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| − | * Fill in a simple request for expense authorisation stating what it is and expected cost [http://www.formpl.us/form/0B64Y5oq85Z1NdldjZTZTRF8wNTg Purchase Request Form]
| + | Email: management at makespace dot org |
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| − | * Assuming it is approved, you are sent an auth code by email and can go ahead with purchase.
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| − | '''3. Buy the thing.'''
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| − | * If it's a normal purchase: go ahead. Make sure you get a receipt and a VAT receipt if available.
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| − | * If it's a trade sale: Makespace's VAT number and registered address are on makespace.org and you might need them. If you are setting up a trade account you might want to check with management@ makespace.org first because if invoices are going to arrive, we need to spot them and pay them!
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| − | * If it's an informal transaction, eg cash in hand, you should think about how you are going to show that the transaction took place!
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| − | * If it's getting delivered to Makespace directly, you might want to make sure there will be someone around to sign for it - ask on the Google Group or in IRC.
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| − | '''4. Get your money back.'''
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| − | * After purchase (Assuming you paid for the thing), you need to fill in an [http://www.formpl.us/form/0B64Y5oq85Z1NWFdzc0FpRFR4MXc Expense Reimbursement Form]. List the actual cost, attach the scanned receipts and provide your bank details along with that auth code (from step 2) to tie it back to the original request.
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| − | * We will try to pay you by bank transfer within a week or two; if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly.
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| − | '''5. Bring the thing to Makespace following the new thing process:''' [[Equipment/NewKit|New Equipment Induction]]
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| − | '''6. Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.'''
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| − | <div style="background:#FADADD; border:1px solid #FFC0CB; padding:5px">
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| − | <b>We only administer these form queues once a week, so please be patient! It is done in our personal time!</b><br>
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| − | But if you havent heard anything after a week, please email management@makespace.org, as we can over look things
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| − | </div>
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Please email management@makespace.org BEFORE you buy something for Makespace to let them know what you are purchasing, the cost and why Makespace needs it.
