Difference between revisions of "How to buy things for Makespace"

Revision as of 09:46, 7 December 2012

If you've been asked or want to buy something for Makespace, this is how to do it:

1. Check that you are authorised to buy the thing (otherwise you might have to pay for it yourself!).

2. Make sure you know exactly what you are buying - check with the community (eg via Google group) if you aren't sure

3. Buy the thing.

• If it's a normal purchase: go ahead. Make sure you get a receipt and a VAT receipt if available.

• If it's a trade sale: Makespace's VAT number and registered address are on makespace.org and you might need them. If you are setting up a trade account you might want to check with management@ makespace.org first because if invoices are going to arrive, we need to spot them and pay them!

• If it's getting delivered to Makespace directly, you might want to make sure there will be someone around to sign for it - ask on the Google Group or in IRC

4. Assuming you paid for the thing, please scan the receipt (or take a photo of it!) and email it to management@makespace.org along with your bank details (sort code, name on account, account number). We will try to pay within a week or two, if you desperately need quick payment, you should probably check before you spend any money that we can process the receipt quickly

5. Bring the thing to Makespace and follow the new thing process (TBC, probably asset tag, PAt testing, etc)

6. Bring the paper receipt to Makespace and leave in the dropbox on the back office / Store Room door.